Large buildings and estates with a sophisticated infra-structure of security systems, lifts, gardens, parking and communal leisure facilities require support and maintenance contracts from a diverse range of specialist companies. Whether you need to plan for ongoing maintenance or prepare for a Major Works program there are a unique set of requirements to satisfy. Keeping track of when tasks should be done and by whom requires a disciplined approach to project management.

We offer a Project Office service for project planning, administrative support and financial bookkeeping. The Project Office function uses industry standard project planning software and a leading accounting package configured specifically to your needs.

Examples of the types of tasks the Project Office undertakes are:

 ü       Operate a cash flow forecast

 ü       Configure and run a book keeping system

 ü       Define tasks and time scales and monitor them with a project plan

 ü       Find independent specialists to assist in the choice of cost effective and appropriate solutions

 ü       Organise the preparation of tender specifications and schedules of works

 ü       Organise preparation of job descriptions

 ü       Maintain a preferred supplier list approved by you

 ü       Ensure an appropriate spread of quotations are received

 ü       Set and enforce service level agreements with suppliers

 ü       Prepare payments for sign off by your management authority

 ü       Process payments in and out of your bank account

A Project Office function, which is loyal to leaseholders, helps ensure residents monies are spent efficiently and effectively. The overhead of running the project office should be more than recouped by more competitively priced contracts for just the right amount of work.

Proper planning enables more efficient operation of your building and communal facilities.